notary public Sheffield

Notary Public Sheffield

Rosemary Downs is a Notary Public based in South Yorkshire. She offers a full range of Notarial Services to personal and business clients in and around Sheffield and Doncaster (including Rotherham, Worksop and Chesterfield). Appointments may be available at offices in Todwick, Sheffield or Doncaster by arrangement. Business clients will usually be seen at their own offices.

Evening appointments may be available.

Please contact Rosemary J Downs for an estimate or to discuss your requirements.

Click on a link below for more information.

What services does a Notary Public provide?

A Notary, or Notary Public, can authenticate or witness most documents. A Notary can also arrange legalisation or obtain Apostilles, if needed. You will often require the services of a Notary Public when you have documents which are needed to be used abroad. The Notary's signature and seal will verify to the authorities in that country that any relevant checks have been carried out and that the document has been properly signed.

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What is the difference between a Notary and a solicitor?

Notaries form a small, highly specialised branch of the legal profession, whose area of specialisation is the preparation and certification of documents so that they may be used effectively abroad.

Solicitors form by far the largest part of the legal profession. They provide advice and representation to their clients on a wide variety of legal issues, usually within the legal framework of their country of residence.

One important difference between a Notary and a solicitor is that whereas a solicitor's primary duty is to his client, the Notary's primary duty is to the transaction and the authenticity of the documents. As Notary Public's are recognised worldwide, they have to maintain absolute integrity and impartiality to maintain the standing of the Notarial profession.

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What is Legalisation or Apostille?

Many countries also require notarised documents to be legalised. Legalisation is a double check to make sure that the notaries' signature is genuine and recognised by the Foreign and Commonwealth Office. Documents may also be checked by foreign embassies to make sure that the Notary's signature matches the one on their records. The requirement for this will depend on the foreign country involved. Once the authenticity of the signature is confirmed a certificate is attached, called an "Apostille".

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Documents in a foreign language

If a document requiring notarisation is in a foreign language it is usually necessary for the document to be translated by an official legal translator who will then have to sign a statutory declaration certifying that it is a true translation.

In exceptional cases the Notary may be satisfied to fix their seal of office and signature on documents in a foreign language if they are fully satisfied that the person signing is conversant with the language of the document.

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What identification does a Notary Public require?

Following the implementation of the Money Laundering Regulations 2007, notaries are now obliged to keep sufficient evidence on their files of the identity and the address of all their clients before they undertake any work.

Each person whose signature they are to certify must provide one of the following original identification documents at the time of the appointment.

In addition, they require proof of residence, which can be one of the following original documents:

When a Notary Public is acting for a corporate client, evidence of the due incorporation of the company or entity is required. This can be one of the following documents:

In addition to the above, each individual signatory will need to produce one of the identification documents mentioned above.

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What does it cost?

Fees are calculated on the basis of a number of different elements which are taken into consideration e.g. the nature and number of documents and the time calculated to be involved, and any other factors where these apply. No sample price list is issued however, the Notary is pleased to have a ‘no obligation’ discussion or exchange of emails in order to be in a position to give an estimate of notary fees and the other costs involved in advance of undertaking any work – assuming the documents have already been prepared, are ready for signature and are emailed to the Notary.

So that an early indication of the costs can be given in advance, please tell the Notary the following:

Clients are expected to settle fees ‘on the day’ on completion of the notarisation work, (though apostille or legalisation may be still to be carried out) unless there is agreement to the contrary.

Please visit the contact page to obtain a quotation.

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